Regenerative Medicine & Stem Cell ConferenceCurrently selected
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Terms of Reference (TORs) of Committees

Committees	TORS
Organising Committee	To *provide* *overall* *leadership,* *coordination,* *and* *oversight* of *the planning and execution of the conference.* Define the vision, objectives, and scope of the conference Ensure the overall program and schedule are coherent, integrated, and aligned across committees. Coordinate with other committees for regular progress updates while ensuring their autonomy. Oversee timelines, deliverables, and set up milestones for event planning and execution. Develop proposals to engage academic, industry, and corporate partners. Provide final approval of committee output and decisions requiring institutional alignment. Act as the platform for coordination where cross-committee issues arise. Ensure adequate planning for contingencies (e.g., risk management, emergency protocols) through coordination with relevant committees.
Scientific Committee	To *oversee* *and* *ensure* *the* *scientific* *quality,* *coherence,* *and* *relevance* *of the conference program.* Curate topics and sessions aligned with conference themes. Identify and liaise with prominent speakers and experts. Approve the final scientific program (plenary, workshops, symposia, abstracts). Provide scientific guidance to the Abstract, Plenary and Workshop Committees as and when required so that they align with the overall program. Schedule sessions and create thematic tracks (e.g., regenerative therapies, cancer applications). Submit periodic updates to the Organising Committee.
Plenary Session	To *design,* *plan,* *and* *deliver* *high-quality* *plenary* *sessions* *that* *reflect the key themes and objectives of the conference.* Propose plenary session topics and speakers. Identify high-impact speakers for the thematic areas Coordinate with the Scientific Committee to ensure alignment with conference themes. Work with the Communication Committee on invitations and publicity. Share proposed session outlines, timelines, and speaker confirmations with the Organizing and Scientific Committee Determine the format of each plenary session (e.g., keynote speeches, panel discussions, moderated Q&As). Establish the duration, order, and flow of presentations to optimise audience engagement.

Abstract and Presentation Committee	*To manage the submission, review, and presentation process for abstracts* *and* *posters,* *ensuring* *high-quality* *scientific* *contributions.* Establish clear abstract submission guidelines, including formatting, word count, deadlines, and criteria for acceptance. Coordinate with the scientific committee for approval of the criteria and review process. Coordinate the abstract review process. Organise a team of reviewers with relevant expertise to assess abstract submissions for scientific quality, relevance, and originality. Coordinate with the Logistics Committee to set up an online submission platform and provide technical support for participants. Develop a scoring rubric to ensure a standardised and fair review process and facilitate the assignment of abstracts to reviewers. Establish a rubric and committee to select abstracts for Oral and Poster Presentations. Communicate acceptance, rejection, or requests for revision to submitting authors on time. Plan and manage poster sessions, including setting up the presentation areas and creating a schedule for poster presentations. Ensure that poster presenters have clear instructions on setup, display requirements, and presentation timings. Organize a panel of judges to evaluate posters during the conference, and decide whether awards or recognitions will be given. Develop scoring criteria and ensure that judges are briefed on evaluation standards. Liaise with the Communication Committee for calls and announcements.
Workshop Committee	To *design* *and* *coordinate* *workshops* *that* *showcase* *institutional capabilities and provide training opportunities.* Propose workshop themes, formats, and objectives aligned with conference goals. Call for Proposals and invite faculty to propose pre-conference workshops. Recommend selected workshops to the Scientific Committee for final approval and integrate them into the program. Facilitate coordination and work with selected faculty/workshop leads to finalise the workshop plan and participant numbers, etc. Coordinate with the Budget & Logistics committee for venues, equipment, materials, online submission platform, fee collection (if applicable) and provide technical support for participants. Share workshop details with the Communication Committee for promotion and the participant registration process.
Communication and Promotion Committee	To *design* *and* *implement* *the* *communication,* *publicity,* *and* *branding strategy* *for* *the* *conference* *nationally* *and* *internationally.* Design and execute a marketing plan targeting researchers, clinicians, and industry professionals. Design promotional material for social media, press release and website updates. Coordinate with media outlets for press releases and event coverage. Coordinate with the committees for press releases and event coverages at the conference, poster sessions, and workshops. Develop a promotional strategy that includes social media, website updates, and press releases. Ensure all marketing materials align with the conference's image and mission. Promote the conference and manage public relations, CME accreditation, and all non-scientific communication matters. Coordinate with the Scientific and Workshop Committees to promote specific sessions. Share progress with the organising committee periodically.
Budget and Logistics Committee	To *manage* *financial* *planning,* *resource* *allocation,* *and* *logistical arrangements for the conference* Prepare and monitor the overall conference budget. Ensure resource allocation aligns with the priorities of all committees. Coordinate venue booking, equipment, catering, and logistics for conferences and workshops. Support workshops and plenary committees with logistical needs. Maintain transparent records of financial transactions and expenditures. Set up user-friendly registration platforms (online and on-site); manage payments and attendee lists and provide real-time support. Facilitate attendee registration and accommodation for visiting speakers. Track expenditures and reimbursements. Provide travel and accommodation information to international speakers. For international speakers (if any), offer travel visa and transportation guidance. Breakdown projected costs and income streams with the organising committee. Summarise revenues, expenditures, and profits for transparency and accountability as a post-conference financial report. Develop and monitor the conference budget in liaison with the organising committee and manage logistic support throughout the workshops and conference.