Chartered in 1983, Aga Khan University (AKU) is a private, autonomous and self-governing international university, with 13 teaching sites in 6 countries over three continents (www.aku.edu). An integral part of the Aga Khan Development Network (www.akdn.org), AKU provides higher education in several disciplines, carries out research pertinent to the countries and operates 7 hospitals (soon 8) and over 325 outreach clinics, all at international standards. It has almost 2,500 students and 14,000 staff. The University is both a model of academic excellence and an agent of social change. As an international institution, AKU operates on the core principles of quality, relevance, impact and access.

This position will be based in Dar es Salaam, Tanzania.

Reporting to the Senior Manager, Finance, the incumbent will be responsible for looking after Financial Management, Planning and Budgeting functions of the the Aga Khan University – Tanzania (AKUTZ). The position holder will have responsibility of maintaining and implementing internal controls of the University in Tanzania to ensure the integrity of all financial records and credibility of information. 

• Collaborate, design, implement and review finance systems, policies and procedures to ensure continuous improvement and contemporary relevant practices
• Ensure that University is fully compliant with tax law, financial law and standards in Tanzania
• Lead and undertake annual audit and ensure the end of quarter/ month financials are closed within stipulated timelines with accuracy
• Ensuring all liabilities and assets are recorded accurately into the book of accounts
• Working closely with HR on payroll matters and with the auditors to respond to any queries that may arise
• Monitoring the accruals in relation to staff costs, staff advances, and enforcing the recovery process as per the policy
• Forecasting cash flow projections and monitoring this against the daily cash positions
• Review daily and monthly bank and cash reconciliations to eliminate any errors and fraud
• Monitoring the accruals, pre-payments, and creditors' days
• Analysing the variances and generating reports on findings and recommendations
• Supervise payments in all currencies made to suppliers and staff ensuring complete compliance with the institutional policy and legal requirements
• Monitor and manage fixed assets, inventory, treasury functions and inter-entity transactions
• Overall responsibility of students' accounting functions, including proper recording in general ledger and correspondence with parents, granting agencies and students for timely payment of fees due
• Supervise monthly payroll for timely payment to staff, ensure all deductions for loans and advances are made, statutory deductions are done properly and paid in time to the statutory bodies
• File VAT returns, duty and other exemptions with relevant authorities on daily basis and keep complete track to ensure timely collection and distribution to vendors
• Supervise all asset and liability schedules and reconciliation
• Supervise timely and accurate closing of monthly/annual accounts and supervise grant audits.
• Liaise with external and internal auditors for annual and periodic audits
• Preparation of Financial statements as per International Accounting Standards and other management templates/reports

2. Planning, budgeting and reporting

• Prepare annual budgets and 5 years/15 years rolling budgets for all AKUTZ entities in consultation with Entity Heads
• Prepare feasibility/costing studies required for services/ programmes
• Monthly, quarterly, annual reporting of all AKUTZ entities (monthly financial performance, funding requests, newsletters, AKDN reports)
• Prepare grant budgets in consultation with project leads / entity heads
• Ensure financial compliance with granting agencies’ policies & procedures and prepare monthly/annual grant reports
• Prepare on-demand reports

3. Construction Projects and Accounting 

• Work with Project Director to develop annual budgets of construction projects
• Prepare and review monthly financial reports and ensure accuracy of financial information shared through ERP system
• Lead the tax exemption work for the project VAT and WHT along with project director
• Assure compliance to the granting agencies’s procurement guidelines and documentation
• Manage cash flow and working capital requirement of the project
• Review of contracts /agreements in relation to the finance clauses and legal
• Oversing payments and accruals of various construction activities and record them in financial system as per the best practices
• Analytical review of monthly budget variance report of construction projects