Assistant Librarian - Digital Resources


Academic Support


Institute for the Study of Muslim Civilisations


London, United Kingdom


Salary c. £30,000 per annum 

The Aga Khan Library, London, is currently recruiting for a full-time Assistant Librarian Digital Resources to help us continue offering high-quality services to our lively community of international students, academics, and researchers. The Aga Khan Library supports teaching and research at The Institute of Ismaili Studies (IIS) and the Aga Khan University, Institute for the Study of Muslim Civilisations (AKU-ISMC). With a multilingual collection of more than 55,000 volumes, hundreds of rare books, maps, and artworks spanning seven centuries, our collection is an invaluable resource for studying Islam, past and present, and Muslim diasporas worldwide. The Aga Khan Library also offers one of the most specialised collections for Shia studies in Europe, with a special focus on Ismaili communities and traditions.

The Assistant Librarian Digital Resources position requires a degree in librarianship, information management, or information science accredited by CILIP or similar bodies. The successful candidate will have working knowledge of the structure and modules of an Integrated Library Management System (LMS), metadata formats and schemas. The ideal candidate will have previous experience implementing and configuring new systems and managing electronic resources. Good communication skills as well as the ability to deal with multiple priorities with excellent attention to detail are essential for the position. 

Candidates with basic coding skills (HTML, CSS) and familiarity with records in a non-roman script (Arabic and its variants) will be preferred. 

The shortlisted candidate will work with a dynamic and culturally diverse group of staff and students in a welcoming and supportive environment that embraces pluralism, demands excellence and encourages leadership, teamwork, intellectual curiosity, debate and direct engagement with real-world problems. 



The Assistant Librarian - Digital resources performs various support functions related to the electronic resources collection, library online presence and Library Management System. The role's primary responsibility is to ensure that all library systems and technologies are working correctly, supervise metadata transfer between library systems and guaranteeing that subscriptions are integrated and accessible through the Discovery system. S/he will also oversee circulation and responds to users' requests regarding their library accounts and any issue accessing electronic resources. This role may involve occasional work on the library website and social media channels. 



• Upkeeping the Library Management Software and Discovery layer.

• Day to day maintenance of RFID systems, authentication service, and self-checkout machine.

• Help to manage serial collections and acquisition of electronic resources.

• Integration and discoverability of electronic resources.

• Produce, maintain, and update records and reports in the library system.

• Oversee batch modifications, and migration of bibliographical records and data.

• Create and manage users’ accounts. 

• Assist users with circulation and electronic resources queries.

• Work with the Library Coordinator to implement new library systems.

• Work with the Library Coordinator to maintain the Library online presence.


A degree in librarianship, information management, or information science accredited by CILIP or similar bodies.
Working knowledge of the structure and modules of an Integrated Library Management System (LMS).
Good working knowledge of metadata formats and schemas.
Familiarity with library technology standards and protocols.
Ability to quickly learn new library technologies. 
Familiarity with virtual learning environments and other academic tools.
Experience with open source and open access initiatives.
Understanding of websites and basic coding skills (HTML, CSS) would be advantageous.
Familiarity working with records in a non-roman script (preferably Arabic and its variants)

Excellent oral and written communication skills.
Ability to work independently and as a part of a team.
Ability to prioritise workload and meet deadlines.
Willingness to innovate and experiment with new library technologies.

To Apply

Interested candidates should send their CV and cover letter to ismc.personnel@aku.edu. Incomplete applications will not be considered.

The job description can be downloaded here.


Applications will be received till 17 October 2021.

Note: Due to large number of applications expected, we will only contact candidates short-listed for interview. If you have not heard from us within four weeks after the closing date, please presume that your application has not been successful.

By submitting an application, you provide your consent to the Institute under the General Data Protection Regulations to share the contents of your application with relevant colleagues involved in the recruitment exercise.


Applications should be submitted latest by October 17, 2021