​Call for Workshop Proposals

Workshop Proposal Guidelines

• Workshop should align with one of the conference sub-themes, should be interactive and engaging, providing participants with active participation and valuable hands-on learning experiences.  

• The workshop duration must be either 60, 90 or 180 minutes depending on the depth of the proposal and available scheduling.  

• The Presenting Author must submit the workshop proposal and is required to be the corresponding author for that abstract. 

• If your workshop is shortlisted for the conference you agree to have a planning meeting and a dry run before the conference. 

• All proposals must be received by the submission deadline: Monday, June 30, 2025 
  

• Proposals must be submitted in English. 

Proposal Structure:  

• Workshop proposals must outline interactive and immersive learning experiences that encourage participant engagement throughout the session.  

• Proposals should highlight how participants will be involved in the learning process and how the session will be structured to meet specific educational objectives.  

• It's crucial that the abstract clearly defines the session's goals and follows the structure outlined below to ensure clarity and focus. 

• Title: concise, attractive and informative  

• Background and aims/objectives: context and identification of the learning objectives 

• Session description: description of the planned activities and educational methods with time duration 

• Target audience: participants' background; maximum number of participants; level (introductory/intermediate/advanced) 

• Resources*: equipment required and specific room set-up (including furniture, IT equipment, etc.) 

• References: At least one and up to three, cited in APA referencing system. ​
  
  

• Other information required includes declaration of conflict of interest, details of facilitators, and which city you would like to conduct the workshop in case of acceptance. 

• A single file in PowerPoint format can be added for a visual description of the workshop or agenda. 

* Please note that equipment requests will be fulfilled, if possible. A confirmation will be sent if the requested equipment is available. Facilitators/moderators should make their own arrangements for their proposed activities (e.g. handouts). 

Terms and Conditions  

• All correspondence relating to submission will be sent to the proposal submitter only. 

• The decision of the scientific committee regarding acceptance or rejection is final.  

• The submitter does not have to be the presenter/facilitator, any of the authors can moderate on the day.  

• Authors should be restricted to anyone who has/will directly contribute to writing the abstract, preparing or delivering the presentation. For large, collaborative projects additional contributors should be acknowledged in the presentation if it is accepted.  

• Please do not include your title (e.g., Dr, Prof) or any post-nominals (e.g., MD, PhD) when adding contributors/presenters.  

• Authors should mention the name of their respective affiliate institution. 

• By submitting your proposal, you agree that minor changes may be made by the reviewing team in terms of punctuation, grammar, etc. 

• Conference registration is mandatory to conduct a workshop at the conference. ​
  
  

Submission Link >> 

Deadline to submit: Monday, June 30, 2025