​​Vacancies​​

Keyword

Location


Search  
View all  

Senior Assistant

Department

Safety & Security

Entity

Aga Khan University

Location

Karachi, Pakistan

Introduction

The incumbent will be responsible to perform a variety of administrative functions for the Safety & Security Department. This position requires ability to develop relationship with variety of people and project a professional image through in-person and phone interactions. Should be a self-starter and possess ability to work with minimal supervision. Should be reliable and handle multiple work assignments which may be difficult to prioritize.

Responsibilities

The incumbent will be responsible to:
  • Keep attendance, leave & overtime record of security department’s employees.
  • Ensure that filing and record keeping are designed and maintained to permit easy retrieval of information.
  • Compile and prepare monthly, quarterly and yearly survey and other reports.
  • Assist Manager / Director in preparation of departmental budget.
  • Ensure smooth functioning of the office.
  • Type all memos / letters of the department.
  • Maintain close coordination and work in collaboration with other departments (like Design, MMD, FMD, HR etc.) to provide and obtain continuous support and services.
  • Provide shared administrative support to relevant personnel within the divisions as assigned.
  • Coordinate with HR in respect of arranging interview, getting the required forms filled of new employees to assist applications / new employees in recruitment process.
  • Prepare all purchase requisitions / material stock requisitions and follow up for material ordered / requisitioned.
  • Screen telephone calls, handle them personally and give information based on knowledge or department head’s viewpoint.
  • Carry out clearance of employee ID Cards.
  • Issue parking stickers to employees for the designated parking areas and maintain database of the sticker requisition form.
  • Assist in security clearance and preparing of security passes during high profile events.

Requirements

  • Graduate from a recognized university with at least 5 to 6 years’ of relevant experience.
  • Organized and focused individual with excellent communication and interpersonal skills.
  • Track record of mastering new tasks with little or no supervision.
  • Excellent organizational skills & discretion with confidential information.
  • Proficient in use of computer packages especially MS OFFICE.

To Apply

​Interested candidates should forward their resumes to human.resources@aku.edu
Please mark the subject with “10001215”.

Only Shortlisted candidates will be notified.

Applications should be submitted latest by December 8, 2019