​​Ru​​​les

​​Registration

​The Aga Khan Library is open to faculty, staff and students of the Aga Khan University - Institute for the Study of Muslim Civilisations (ISMC) and the Institute of Ismaili Studies (IIS) aswell as to AKDN and AKF staff located in London. 


​​External 
visitors have to complete this online form prior to visiting the library.

​Please note that we cannot prepare letters of invitation for overseas researchers.


​​Borrowing Privileges ​

​​​Faculty ​

15 items (max. 5 CDs or DVDs) ​

​Students 

​15 items (max. 5 CDs or DVDs) ​

​Staff (ISMC and IIS)

​15 items (max. 5 CDs or DVDs)​

​ITREB members

​5 books (DVDs and CDs are not issued to ITREB members)​

​AKDN and AKF staff

​15 items (max. 5 CDs or DVDs)

​Visiting Researchers & Faculty

​15 items (max. 5 CDs or DVDs) 

​Alumni

​5 books (DVDs or CDs are not issued to Alumni)​​​​​​​

Please note that external visitors cannot borrow items, but can consult material in the library. 

Loan Periods  ​​

​​Bo​​oks

​3 w​eeks (renewable)

​CDs ​and DVDs​

​1 week (​renewable)

​​Course Readi​ngs ​

Course readings can be borrowed by ISMC-IIS students and faculty only.


  • Books with green stickers can be borrowed for 3 days 

  • Books with red stickers can be borrowed from 5:30 pm and have to be returned by 10:30 am on the next working day

  • Reference items in the Course Readings Collection cannot be issued

  • Course Readings cannot be renewed to ensure fair circulation amongst students

  • A maximum of 1 red and 2 green course readings can be borrowed at a time​

​GPISH and STEP Long Loans​

Issued to students of these courses for up to 6 months. Other library members can issue these items for​ 3 weeks unless they are in high demand by IIS students​​

​Ref​erence Items​

​Reference items cannot be issued​​

Overdue Fines 

​​Overdue charges are as follows:​

​​​Standard (3 weeks) and Long ​Loans (6 months)​​

​£0.25 per day​

​Short Loans (3-day loans or 1-week loans)

​£0.75 per day

​Overnight Loans

​£0.25 per hour​

Loan Courtesy Notices

Reminder messages will be sent by email 2 days before any items on your account become overdue. Please ensure to renew or return the items promptly to avoid overdue fines. If anything in your account becomes overdue, you will receive messages to remind you and make you aware of the fines you have accrued.

Please note that it is your responsibility to check your email account regularly for overdue messages and to ensure that your return items on time.

Renewing Materials 

​​​Library materials can be renewed in several ways:

  • Online by entering your ​User ID and PIN

  • At the issue desk, only with your library car​d

  • Users of the BookMyne App can renew their materials through the application

If you experience difficulties in renewing your books online, please contact a member of staff by email or phone before any item becomes overdue.

Renewal Limits​​

​Books ​

​11 (6 times online + 5 times at the issue desk) ​

​CDs and DVDs

​2 (1 time online + 1 time at the issue desk

​Course Readings

​These items cannot be renewed to ensure fair ​circulation amongst students; they can be re-issued if not required by somebody else​​.​

​GPISH and STEP Long Loans​

​Cannot be renewed, but can be re-issued if not required by somebody else​​

​Once the online renewal limit of an item has been reached any attempt to renew this item through the catalogue will fail. To avoid overdue fines, such items should be brought to the issue desk before the due date to either renew them there or return them. 

Please note that items for which the overall renewal limit has been reached or which have been requested by another user can no longer be renewed and need to be returned promptly to avoid overdue fines. ​

Reserving Items 

If an item you are interested in is currently on loan you can place a hold on that item using the online catalogue. Alternatively, you can ask issue desk staff to reserve that item for you. Once the item has been returned to the library you will receive an email asking you to collect the item from the library within 3 working days.

User IDs and PINs 

Your user ID and PIN are given to you upon your registration. Your user ID is the long barcode on your library card. 

Study Spaces and Desks 

Study spaces in the library can be used by all visitors for study and research purposes. Items are cleared from the tables on a regular basis to maintain a tidy environment and to re-shelve books so that other library users can use them.

Should you wish for the items on your regular study space not to be re-shelved as you need them for a long-term project, such as a PhD thesis, please consult with the librarians to make an arrangement

Copyright ​

The Library is committed to copyright legislation and it holds a license from the Copyright Licensing Agency. Under the Fair Dealings provision, students and staff are allowed to make photocopies of copyrighted materials for personal research or teaching purposes within certain limitations.

​Allowed is the photocopying of:

  • One whole chapter of a book

  • One whole article from a journal issue

  • One paper of a set of conference proceedings

  • One poem or short story (not exceeding 10 pages in length) of an anthology

  • One whole report of a case of a series of judicial proceedings

  • Or 10​% of any of the above, whichever is the greater. 

Details about copyright and how much you are allowed to copy can be taken from the posters above the library printers. If you are uncertain, please seek clarification from a librarian. 

Additional information about UK and international copyright legislation can be found here: 

Intellectual Property Office 

Copyright Licensing Agency 

Joint Information Services Committee 

World Intellectual Property Organization